Product

The whole trip, from the ask to the books.

Pioneer takes a request in chat, books it inside your policy, holds the budget on a card of its own and files every receipt. Here is each step, up close.

See what it costs

Booking

Ask in chat. Get a trip back.

Post who, where and a ceiling in the channel you already use. Pioneer answers in the thread with two options that fit, books the one you pick and posts the confirmation.

Works in team chat and plain email
Two options that fit, never a page of twenty
Seats, rooms and cars on one confirmation

# team-travel

Brightfold · 46 members

Mara Lindqvist · 10:14 AM

Design team to Austin, Oct 14–17. The four of us, under $4,700.
Pioneer · 10:14 AM

Two ways in from Seattle, both inside policy. Hotel Caliche has four rooms at $169.
Nonstop · 9:40 AM SEA → AUS · 4h 05m · economy flex $309
One stop · 6:15 AM SEA → DEN → AUS · 6h 50m $262
Mara Lindqvist · 10:16 AM

The nonstop, please.
Booked · 4 seats, 4 rooms, 2 cars

Calendar holds sent

4 travelers · Oct 14–17 · Austin

Policy

A travel policy that reads like one

Write the rules once, in plain words. Pioneer checks every fare and every room against them before anything is booked, and asks a person only when a trip needs an exception.

Hard caps, soft limits, or ask a person
Different rules per team, per trip or per city
Every exception logged with who approved it and why

Travel policy

Edited Sep 22 by Noor Haddad

travelers on it

Hotels

Up to $190 a night, $240 in New York and San Francisco

Hard cap
Flights under 5 hours

Economy, refundable fare

Hard cap
Rail under 4 hours

Offered before any flight

Soft limit
Meals

The city's per diem, every travel day

Soft limit
Anything over the trip budget

Goes to whoever owns that budget

Ask

Exception approved

Kai Brandt · +$41 a night · in 2 min

Cards and budgets

A card for every trip, capped at its budget

Each trip gets a virtual card with the budget as its limit and the trip dates as its life. Per diems ride on the same card at the city's rate, and it closes the day the trip ends.

Limit and dates set from the trip itself
Per diems at local rates in all 50 states
Merchant rules: lodging yes, cash never

Austin offsite

Oct 13–18 · 4 travelers

$3,766.86

of $4,700

·· 4417

Trip card

Austin offsite

Hotel Caliche

Lodging · 3 nights × 4 rooms

$2,459.16

Matched
Seattle → Austin, nonstop

Airfare · 4 seats

$1,236.40

Matched
Airport transfer

Ground · 2 cars

$71.30

Matched

Card closes Oct 18

$933.14 unspent goes back to the budget

Receipts and close

Month end, already reconciled

Receipts arrive from the travel inbox, hotel folios and phone photos. Pioneer pairs each with its charge, codes it to your categories and sends the month to your books a day at a time.

Matched within minutes of the charge
Coded to categories, classes and cost centers
A clean CSV for anything you do not sync

October close

Brightfold · all cards

$48,215.40

212 transactions

Category	Items	Total
Airfare 6110 · Travel	38	$17,402.10
Lodging 6120 · Travel	51	$21,880.64
Ground transport 6130 · Travel	64	$3,118.27
Meals and per diems 6140 · Meals	59	$5,814.39

Sent to your books

Oct 31, 6:02 PM · 212 of 212 matched

It works where your team already is

Pioneer takes requests from the chat and email you use, pays with the cards you already hold and posts the month to the books you already keep. Nothing new to log in to.

Team chat

holler

Requests from any channel, answered in the thread they came from
Email

Postwell

Forward a trip request or a receipt; both land in the right place
Company cards

CORDOVA

Book on the corporate cards you already carry
Virtual cards

Mesquite

A card per trip, issued in seconds with its own limit
Accounting

tillbook

Daily sync, coded to your chart of accounts
Accounting

Graybill

Classes, locations and cost centers carried over
Calendars

dayline

A hold on each traveler's calendar the moment it books
People

ROSTRA

New hires get a travel profile on their first day

Something missing? Matched expenses always export as a clean CSV, and we add a new connection most months.

What a quarter with Pioneer looks like

Medians across 640 teams in their second quarter on Pioneer, measured against the quarter before they switched.

from a request in chat to a booked trip inside policy: 11 min
of receipts filed and matched with no human touch: 96.4%
saved per trip against each team’s old average: $212
handed back to the ops lead every single week: 3.5 hrs

See it book your next trip

Post one real trip in chat on day one. Pioneer books it inside your policy and you watch every step, free for up to 8 travelers.

Start a trip free Book a 20-minute demo